Automated preparation of MRN registrations, T1 documents, ICS2 declarations and EMCS documents.
Rotterdam is Europe's largest port and the customs hub for goods entering the European Union. Every shipment requires correct customs documentation: from import declarations and T1 transit documents to ICS2 notifications and EMCS documents for excise goods. An error in the HS-code or a missing certificate can lead to delays, fines and reputational damage with Dutch Customs.
Logentic automates the preparation of all these documents. The AI agent reads incoming B/Ls, invoices and packing lists, automatically classifies goods with the correct HS-codes, calculates customs value and duties, and compiles every required declaration, ready for submission by your customs broker or directly via Portbase.
Correctly classifying goods under the Harmonised System (HS) is one of the most time-consuming tasks in customs handling. Logentic analyses goods descriptions from commercial invoices, B/Ls and packing lists and automatically matches them to the correct HS-code at 8- or 10-digit level (TARIC).
Every classification is validated against the EU TARIC database and your company's historical declaration data. For edge cases, such as dual-use goods or anti-dumping classifications, the agent flags the item for human review and supplies a reasoned suggestion with references to the relevant CN explanatory notes.
The Logentic AI agent calculates the customs value of your shipments based on transaction value, Incoterms, freight costs and insurance premium. The agent applies the correct valuation method under the EU Union Customs Code (UCC) and accounts for exchange rates on the day of declaration.
Based on the HS-code and country of origin, import duties, anti-dumping levies and VAT are calculated automatically. This gives your customer immediate insight into the total landed cost and prevents surprises at actual importation. The agent takes preferential tariffs into account when valid certificates of origin are present (EUR.1, Form A, REX declaration).
Logentic automatically checks whether the required origin documents are present and valid. For shipments from countries with which the EU has free trade agreements (such as South Korea, Japan, Canada, United Kingdom), the agent verifies whether the correct certificate (EUR.1, EUR-MED, or statement on origin on the invoice) is attached and whether the details match the commercial documents.
Missing or incomplete certificates are immediately flagged to your team, with a clear indication of which document is missing and which preferential tariff therefore cannot be applied. This prevents your customer from unnecessarily paying the full rate or a declaration being rejected.
For companies holding AEO (Authorised Economic Operator) authorisation, it is critical that every customs process is documented and traceable. Logentic captures every step of the preparation process in a complete audit trail: which documents were processed, which classification decisions were made, and which checks were performed.
Logentic connects directly to Portbase, the Port Community System of the ports of Rotterdam and Amsterdam. Prepared customs notifications are automatically queued for submission via Portbase. The agent monitors the status of submitted declarations and signals when an MRN is issued, a shipment is released, or a physical inspection is announced.
The Portbase connection not only saves time on submitting declarations, but also provides real-time visibility into the customs status of every shipment moving through the port of Rotterdam. Container release notifications, inspection status and gate-out events are processed automatically and forwarded to your operations team.
Book a free 45-minute demo and see how many more declarations your team can handle per day.